Last updated on: March 10, 2025
Which expenses are required to have supporting documentation?
- All Other Direct Costs and personnel salaries.
- For expenses that are allocated/shared costs, supporting documentation is required if 20 percent or more of the total expense is allocated to 988. Calculations must be shown.
What will qualify as supporting documentation?
- Invoices, proof of payment, general ledger reports, etc. The goal is for AHP to be able to (1) verify the original source of the incurred cost and (2) understand the methodology behind any allocated cost calculations.
- Please provide payroll or general ledger reports for salaries and provide invoices for other direct costs.
What should we do with expenses that are allocated across multiple accounts?
- You may provide a general ledger report showing the amount allocated to 988. In addition, please submit the methodology for how the allocation calculation was made.
What about expenses such as insurance premium payments that are submitted in increments over 12 months?
- If the entire premium is paid up front and you are seeking reimbursement monthly, you may submit the invoice for the full premium cost to AHP just once. It is not necessary to subsequently submit a copy of the invoice with each monthly reimbursement request.” If this is the case, please make a small note in the Other Direct Costs tab in the monthly invoice template for this line item stating that the premium was paid upfront and provided to AHP previously.